Durham Arts Catalyst Overview

The Durham Arts Catalyst program is intended to provide access to quality arts experiences for the people of Durham by supporting arts projects taking place in Durham County. The program provides a funding opportunity for organizations without extensive grant writing experience and encourages partnerships or collaborations between agencies, communities, neighborhoods. The Durham Arts Catalyst Grant Criteria listed below define the qualities of a strong grant application.

Who may apply?

Non-profit organizations based in Durham  County. Applicant must be non-profit with 501 (c) 3 tax exempt status or apply under a fiscal agent other than the Durham Arts Council.  Applicant does not have to be an arts organization, but the request must be for an arts project.  Organizations or partnerships that have not been funded previously by the DAC Season Grant Program may apply for a Durham Arts Catalyst Grant.  Applicants may receive up to two Durham Arts Catalyst Grants in a five year period.  Applicants who have been funded by the Season Grant Program should continue to apply to that program.

You must review your proposal with Margaret DeMott, Director of Artist Services, (919-560-2720, mdemott@durhamarts.org) before submitting your application.

All applications must be submitted through Submittable.com by 11:00 PM March 22, 2019.

What activities are eligible?

This application is to request support for an arts project (not annual operations). The project must occur between July 1, 2019 and June 30, 2020 and occur in Durham County. Projects that include the opportunity for collaboration or partnership between communities, neighborhoods or organizations are encouraged, but not required.  Durham Catalyst Grants are not awarded to fundraising activities.

What can I apply for?

You may use this application to request cash and/or space (use of the Durham Arts Council Building) .  You may request up to $3,000 in cash.  If you wish to request support for the annual operations of your arts organization apply to the Season Grant Program.

The Durham Arts Council building is a 52,000 sq. ft., city owned, community arts center that contains spaces for dance, theater and music rehearsals, meeting rooms, offices, exhibit and performance spaces. As part of your Durham Arts Catalyst request you may ask for use of these spaces for a particular project. There are fees associated with use of granted space in the building.  

What is required of Durham Arts Catalyst Recipients?

Each Durham Arts Catalyst recipient will: 

  • Complete the Durham Arts Catalyst Grant contract and submit to DAC with appropriate attachments.
  • Use the DAC & NCAC logos and grant acknowledgment line in all relevant publicity, including listing in print materials, email blasts, web pages, and news releases. 
  • Pay user fees (if receiving a space grant).  
  • Thank the Durham delegation for supporting state funding for the arts
  • File final reports on the use of the grant.

Criteria for Evaluating Grant Applications

 Each application will receive a numeric score for each of the criteria ranging from 1 to 5 (1 being lowest, 5 being highest).  

 

  • Artistic quality of proposed project 
  • Community impact of project 
  • Ability to plan and implement project
  • Stability and fiscal responsibility of the organization
  • Involvement of more than one racial/ethnic group
  • Promotion of cross cultural or community collaboration or partnership

 

The questions below are intended to help applicants decide what aspects of their organization they may wish to highlight in their narrative. Applicants are not expected to address all the questions under every criterion. 

 Criterion 1:  Artistic quality of proposed project

  • Do the primary artists (includes directors, designers, conductors, instructors, as well as performers or visual artists) have the skills and experience necessary to create a quality art presentation or experience?
  • If the proposal is to support the creation and/or presentation of art (in most cases a performance or exhibit open to the public), is it likely to be a quality experience for the audience, given the credentials and past experience of the artists involved?
  • If the proposal is to support an activity—on-going rehearsals, classes, critique sessions, improvisation sessions—is it likely to be a rewarding experience for the participants,  given the credentials and past experience of the artists participating and      leading the activity?

 Criterion 2:  Community impact of project

  • Who will benefit from the project and how? What percent of these people are from Durham?
  • Is this activity already provided elsewhere in Durham?      Is there a community audience/need for this program?
  • Is it open to the public in some way? Are members of the public invited to buy tickets, audition, become members, volunteer, enroll?
  • Is the primary audience people who attend the event or people who participate in the event?  
  • Does the event have a ripple effect, where the benefit might spread beyond the immediate audience?  
  • Will it bring a new audience into the DAC building? Will it develop a new audience for the arts in Durham? Will it create a new partnership between agencies?  

 Criterion 3:  Ability to plan and implement project

  • Does this activity fit within the mission of the applicant?
  • Is the proposal realistic? Does the applicant appear to have access to the resources necessary to carry it out? Resources include people with appropriate organizational and artistic      skills and experience, cash, in-kind services and donations, facilities, time.
  • Is the Durham Arts Catalyst Grant the only source of cash for this activity? If so, why?
  • Has the applicant undertaken this activity before? If so, with what success?
  • Did they attract the desired number of audience/participants?
  • Was the actual income/expense of past projects reasonably close to the budgeted income/expense?
  • What has the organization learned from past experience?

 Criterion 4:  Stability and fiscal responsibility of the organization

  • Has the applicant conducted programs or activities successfully in the past?
  • Has the applicant been able to  maintain a positive fund balance?
  • Is the applicant currently in a deficit situation? If so, do they have a strategy for eliminating the deficit?  Have they successfully      implemented this strategy over more than one year?

 Criterion 5: Involvement of members of more than one cultural/ethnic group 

  • Which cultural/racial/ethnic groups or communities in Durham      will this engage?
  • Is the proposed audience involved in the design of the project?
  • Is the membership/participant group culturally/racially/ethnically diverse?
  • Is the staff, board or advisory group culturally/racially/ethnically diverse?
  • Are the artists who conduct the project culturally/racially/ethnically diverse?
  • What specific strategies does the applicant employ to foster and maintain this diversity?  
  • What specific strategies has the applicant planned to increase diversity in any of these areas?

Criterion 6: Promotion of cross cultural or community collaboration

  • Does the project involve the cooperation of more than one organization?
  • Does the project involve collaboration across neighborhoods, communities or cultures?
  • Does the project help all partner organizations or groups achieve their goals?
  • Will audiences be introduced to a new artistic or cultural expression?
  • Will the project promote deeper cultural understanding?




Season Grant Overview

The Season Grant program is intended to provide access to quality arts experiences for the people of Durham by supporting the activities of arts organizations that provide a range of professional and amateur arts opportunities. The Season Grant Criteria listed below define the qualities of a strong grant application. The panel will also consider to what degree the full slate of recommended grant applications fulfill the intent of the grant program. 

Who may apply?

Non-profit organizations based in Durham  County or who conduct the majority of their programming in Durham  County are eligible to apply. Applicant must be non-profit with 501(c)3 status or apply under a fiscal agent other than the Durham Arts Council. Arts nonprofits may request operating or project support.  Nonprofits who are not arts organizations may apply for project support for an arts activity.

If you are a new applicant you must review your proposal with Margaret DeMott, Director of Artist Services, (919-560-2720, mdemott@durhamarts.org) before submitting your application.If you are new to grant writing we recommend that you consider the Durham Arts Catalyst Grant.  If you applied last year and would like to know your scores from last year’s review, you are also encouraged to call Margaret DeMott.

All applications must be submitted through Submittable.com by 11:00 PM, March 22, 2019.

What activities are eligible?

You may apply for support for a single project or for general operations. The activity must occur between July 1, 2019 and June 30, 2020. Season Grants are not awarded to fundraising activities.

What can I apply for?

You may apply for cash and/or for use of space in the Durham Arts Council building. You may request up to $10,000 in cash. For FY 2017-2018 the average cash grant awarded was $3,720, with cash grants ranging from $600 to $9,000.  

2018-2019 space grants included ongoing use of office, meeting, rehearsal, exhibit and performance space and short term, project specific performances and meetings.  

The Durham Arts Council building is a 52,000 sq. ft., city owned, community arts center that contains spaces for dance, theater and music rehearsals, meeting rooms, offices, exhibit and performance spaces. An applicant may ask for use of these spaces for a particular project or for on-going operations. There are fees associated with use of granted space in the building.  

What is required of Season Grant Recipients?

Each Season Grant recipient will: 

  • Complete the Season Grant contract and submit to DAC with appropriate attachments.
  • Use the DAC and NCAC logos and grant acknowledgment line in all relevant publicity, including listing in print materials, email blasts, web pages, and news releases. 
  • Pay user fees (if receiving a space grant).  
  • Thank the Durham delegation for supporting state funding for the arts
  • Attend Arts Day.
  •  Engage in nonprofit capacity development training to strengthen the organization’s management. 
  • Provide 5 volunteer hours for DAC events or programs
  • File final reports on the use of the grant.

Criteria for Evaluating Grant Applications

 Each application will receive a numeric score for each of the criteria ranging from 1 to 5 (1 being lowest, 5 being highest).  

 

  • Artistic quality of proposed project or programs
  • Community impact of project or programs
  • Ability to plan and implement project
  • Stability and fiscal responsibility of the organization
  • Involvement of more than one racial/ethnic group

 

The questions below are intended to help applicants decide what aspects of their organization they may wish to highlight in their narrative. Applicants are not expected to address all the questions under every criterion. 

 Criterion 1:  Artistic quality of proposed project or programs

  • Do the primary artists (includes directors, designers, conductors, instructors, as well as performers or visual artists) have the skills and experience necessary to create a quality art presentation or experience?
  • If the proposal is to support the creation and/or presentation of art (in most cases a performance or exhibit open to the public), is it likely to be a quality experience for the audience, given the credentials and past experience of the artists involved?
  • If the proposal is to support an activity—on-going rehearsals, classes, critique sessions, improvisation sessions—is it likely to be a rewarding experience for the participants,  given the credentials and past experience of the artists participating and      leading the activity?

 Criterion 2:  Community impact of project or programs

  • Who will benefit from the project and how? What percent of these people are from Durham?
  • Is this activity already provided elsewhere in Durham?      Is there a community audience/need for this program?
  • Is it open to the public in some way? Are members of the public invited to buy tickets, audition, become members, volunteer, enroll?
  • Is the primary audience people who attend the activity or people who participate in it?  
  • Does the activity have a ripple effect, where the benefit might spread beyond the immediate audience or participants?  
  • Will the activity bring a new audience into the DAC building? Will it develop a new audience for the arts in Durham?
  •  Will the activity create a new partnership or collaboration between agencies, communities or neighborhoods?

 Criterion 3:  Ability to plan and implement project

  • Does this activity fit within the mission of the applicant?
  • Is the proposal realistic? Does the applicant appear to have access to the resources necessary to carry it out? Resources include people with appropriate organizational and artistic      skills and experience, cash, in-kind services and donations, facilities,  time.
  • Is the Season Grant the only source of cash for this activity? If so, why?  Is the applicant providing substantial in-kind resources?
  • Has the applicant undertaken this activity before? If so, with what success?
  • Did they attract desired audience/participants?
  • Was the actual income/expense of past projects reasonably close to the budgeted income/expense?
  • What has the organization learned from past experience?

 Criterion 4:  Stability and fiscal responsibility of the organization

  • Has the applicant conducted programs or activities successfully in the past?
  • Has the applicant been able to maintain a positive fund balance?
  • Is the applicant currently in a deficit situation? If so, do they have a strategy for eliminating the deficit?  Have they successfully      implemented this strategy over more than one year?
  • If the applicant has received a grant from DAC in the past, have they been able to carry out the proposed activity, have they submitted complete applications, contracts and final reports by required deadlines?

 Criterion 5: Involvement of members of more than one racial/ethnic group 

  • Which racial/ethnic groups or communities in Durham will this serve?
  • Is the membership/participant group racially/ethnically diverse?
  • Is the audience racially/ethnically diverse?
  • Is their staff, board or advisory group racially/ethnically diverse?
  • Does their programming present art created in different cultures or expressing different voices?
  • Are the artists who create the programming diverse?
  • What specific strategies does the applicant employ to foster and maintain this diversity?  
  • What specific strategies has the applicant planned to increase diversity in any of these areas?
Who may apply: 
Durham Arts Council Facility Grants provide short term use of the DAC building to support arts activities.
Only non-profits incorporated as a 501(c)3 organization or  individual artists are eligible to apply. If the project is being produced by an unincorporated group of artists an individual artist may apply on behalf of the group.   Applicants must be over the age of 18. 

What projects are eligible?
 Facility Grants support short term projects in all art forms.  Facility Grants will not be given to fundraising events. Facility Grants do not provide support for on-going operations, year round activities, and annual events.  For year round requests, apply to the Season Grant Program.  Facility grants cannot be used to request gallery space for exhibits in the building. To apply for an exhibit you must participate in the annual Call for Artists. Contact stierney@durhamarts.org or call 919-560-2719 for information about the Call for Artists. 

What may I ask for?
 Durham Arts Council manages a 52,000 sq. ft. public, community arts center that contains spaces for dance, theater and music rehearsals, meetings, workshops and performances. A Facility Grant may be used to request use of the facility with a total non-profit rental value of up to $1200 per fiscal year. Request value is calculated at the nonprofit arts & cultural rate rate posted on the DAC website: http://www.durhamarts.org/pdf/facility/Event%20Room%20Rates%20and%20Fees.pdf 

Applicants will only be granted one facility grant per fiscal year (July 1 -June 30). Facility Grants are for rent only and do not include technical, maintenance or security fees incurred by the recipient. All Facility Grants require a User Fee payment by the recipient (See below in Item #2).  If you are awarded a grant you will receive a contract itemizing fees and grant credits, at which time you will be able to adjust your project if necessary.

NOTE: You cannot apply for space using a Facility Grant if you have already made the same request using a Durham Arts Council Season Grant.

What are the criteria by which Durham Arts Council (DAC) evaluates applications? 
Criteria for evaluating applications are: Quality of Art or Arts Experience, Project Implementation and Impact of the Grant on the quality of the project. Facility Grants are dependent on scheduling restrictions and event compatibility. 

EIGHT THINGS TO KEEP IN MIND AS YOU CONSIDER APPLYING FOR THIS GRANT: 
1. You may not apply if you have any outstanding bills or late grant reports due to DAC. 
2. If you are requesting use of the Peoples Security Insurance Theatre, please note that if you are approved for this grant we require payment of a non-refundable, non-transferable User Fee of $70 per performance day in the theatre. If you are applying to use any non performance space at DAC, we require payment of a non-refundable, non-transferable User Fee of $10 for each 4 hour use. This will be due with your signed contract. If you cancel your performance, rehearsal or meeting you lose this deposit. If using the Theatre, we will also require you to meet with the DAC Technical Director at least two weeks prior to event. 
3. Any time you occupy or enter Peoples Security Insurance Theatre, whether for performance, load-in, load-out, rehearsal or other reasons, DAC’s Technical Director must be present at a cost to you of $40.00 per hour. Overtime rates may apply if your use requires more than 8 hours per day or 40 hours per week of the technician’s time. This grant does not cover technician fees.
4. Normal Durham Arts Council building activity hours are 9:00 AM-9:00 PM, Monday through Saturday and 1:00-6:00 PM on Sunday. Any access to the building before or after these hours must be requested ahead of time and will result in extra charges to you. 
5. Although use of tables, chairs and music stands can be included as part of the grant request, the recipient is responsible for setting them up and taking them down. 
6. Although we can usually provide a piano, it is provided with tuning “as is”. If you will require tuning beyond this level, DAC will schedule the tuning and bill you. 
7. We do not check date availability or reserve dates prior to receipt of a Facility Grant application.
8. Durham Arts Council reserves the right to require a security deposit depending on the type of activity and/or applicant’s previous credit history or lack of history. If you need further information about Durham Arts Council or have questions about this grant, contact the Office of Artist Services at 919-560-2720 or 560-2719. DAC reserves the right to request more information before making a decision about the award. You will generally receive notification in 6-8 weeks after due date. Please note that fees quoted in this document are current as of June 2016 and are subject to change without notice.

Thank you for reapplying to the Durham Arts Council's CAPS Program! The application deadline is Monday, April 8, 2019. 

 
PLEASE READ THE NEW 2019-2021 TEACHING ARTIST HANDBOOK: https://durhamartscouncilcaps.files.wordpress.com/2019/02/caps-teaching-artist-handbook-2019-2.pdf


LOGGING IN TO SUBMITTABLE: If you applied to CAPS in 2017, you should have a Submittable account (see lost password retrieval below). If you do not have a Submittable account, please create an account with Submittable so that you complete an application.  Create an account below. 

LOST PASSWORD:  To retreive forgotten login information, click 'forgot password' and follow the prompts so that login details can be emailed to you. 


SAVE AND RETURN TO APPLICATION: Use the save draft button located at the end of the application to save and return to your application later. 

Thank you for applying to the Durham Arts Council's CAPS Program!

USING SUBMITTABLE & LOGGING IN: Please create an account with Submittable so that you can save and return to your application. Create an account below.

IMPORTANT APPLICATION DIRECTIONS: Before proceeding and to aid you in completing the online application, please read the Application Guidelines and print the Application Checklist located at the following link: https://durhamartscouncilcaps.com/artists/become-a-caps-artist/

Doing so will allow you to review and prepare for application content, questions, and uploads required to complete the online application.

TIP: Before completing the online application, type answers to description/narrative questions in a word document and copy/paste the answers into the corresponding question fields in the online application.

Additionally, prepare and save your lesson plans so that they can be uploaded when prompted by the online application. These steps will save you time, allow you to calculate the word count, and provide you with a copy of your answers in the event of an application error (i.e. answers disappear or answers are not saved).

SAVE APPLICATION REGULARLY AS YOU ARE WORKING ON IT. The save draft button is at the end of the application.


Thank you for applying to the Durham Arts Council's CAPS Program! The application deadline is Monday, April 8, 2019. 


PLEASE READ THE CAPS TEACHING ARTIST HANDBOOK: https://durhamartscouncilcaps.files.wordpress.com/2019/02/caps-teaching-artist-handbook-2019-2.pdf


CAPS INFORMATIONAL SESSION: Join us for a CAPS info session on Feb 1st or Feb. 23rd register here: http://durhamartscouncilcaps.com/upcoming-workshops/


CREATE A SUBMITTABLE ACCOUNT: Please create an account in Submittable so that you can save and return to application. Create a new account below. 


APPLICATION TIP: Before completing the online application, type answers to narrative questions in another document and copy/paste the answers into the corresponding question fields in the online application. 


LESSON PLAN TEMPLATE - UPLOAD: Prepare and save your lesson plan(s) so that they can be uploaded when prompted by the online application. A lesson plan template can be downloaded at: https://durhamartscouncilcaps.com/artists/become-a-caps-artist/

These steps will save you time, allow you to calculate the word count, and provide you with a copy of your answers in the event of an application error (i.e. answers disappear or answers are not saved).


SAVE APPLICATION REGULARLY: The save draft button is at the end of the application. 

Thank you for applying to the Durham Arts Council's CAPS Program!

USING SUBMITTABLE & LOGGING IN: Please create an account with Submittable so that you can save and return to your application.

IMPORTANT APPLICATION DIRECTIONS: Before proceeding and to aid you in completing the online application, please read the Application Guidelines and print the Application Checklist located at the following link: Becoming A CAPS Artist. Doing so will allow you to review and prepare for application content, questions, and uploads required to complete the online application.

TIP: Before completing the online application, type answers to description/narrative questions in a word document and copy/paste the answers into the corresponding question fields in the online application.

Additionally, prepare and save your lesson plans so that they can be uploaded when prompted by the online application. These steps will save you time, allow you to calculate the word count, and provide you with a copy of your answers in the event of an application error (i.e. answers disappear or answers are not saved).


 

Thank you for applying to the Durham Arts Council's CAPS Program!

USING SUBMITTABLE & LOGGING IN: Please create an account with Submittable so that you can save and return to your application.

IMPORTANT APPLICATION DIRECTIONS: Before proceeding and to aid you in completing the online application, please read the Application Guidelines and print the Application Checklist located at the following link: Becoming A CAPS Artist. Doing so will allow you to review and prepare for application content, questions, and uploads required to complete the online application.

TIP: Before completing the online application, type answers to description/narrative questions in a word document and copy/paste the answers into the corresponding question fields in the online application.

Additionally, prepare and save your lesson plans so that they can be uploaded when prompted by the online application. These steps will save you time, allow you to calculate the word count, and provide you with a copy of your answers in the event of an application error (i.e. answers disappear or answers are not saved).


 

Durham Arts Council